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PREFACE

 The City Recorder's Procedure Manual Committee was given the responsibility of developing a manual that covers the primary functions of the City Recorder.  The manual was designed to be used as a tool to assist Recorders in learning about procedures common to their profession. The manual was first published in 1998 and revised in 2001, 2003, 2004, and 2008. 

Throughout our state, the duties and responsibilities of City Recorders vary from city to city, yet there are many functions that are common for all of us.  The committee realized from the beginning (and we're sure you understand) that it would be impossible to cover the detailed procedures for every function performed by every Recorder in the state.  So we have focused primarily on what we consider to be the most common primary functions of the position we hold in local government.  We've also referred to numerous resources that we feel are invaluable, but thought some Recorders may not even realize are available to each of us.

Many changes are facing us as City Recorders, prompting a greater need than ever to continue our education, broaden our perspectives and increase our skills.  In these changing times, we must strive to protect and promote the importance of our positions in local government.  One of the best ways for us to do that is to become unified in our approach to carrying out our duties in a more effective and professional manner.

We hope this manual will become a valuable reference tool not only for all new City Recorders, but for those of us who have been around awhile as well.  It is the hope of OAMR and the members of this committee that by utilizing the information in this manual, City Recorders across the state will become known as a very strong, "unified" group of professionals in local government.

OAMR CITY RECORDER'S PROCEDURE MANUAL COMMITTEE

The Oregon Association of Municipal Recorder's Procedure Manual Committee would like to thank the following organizations and individuals for their generous contributions to the preparation of this manual:

• The OAMR Board for its support and encouragement;

• The Washington Municipal Clerks' Association for providing us with a sample City Clerks Handbook to use as our guideline;

• The League's Handbook for Oregon City Councilors in many chapters throughout our manual; and for the League's generous donation toward the publishing cost of our manual;

• The Attorney General's Office for authorizing direct use of material from the Oregon Attorney General's Public Records and Meetings Manual in the chapters of our manual dealing with public records and meetings, and the Oregon Attorney General's Model Public Contract Rules Manual in the chapter of our manual which addresses public contracting and purchasing;

• The International Institute of Municipal Clerks for being a continuing source of information and support to all of us;

• City County Insurance Services, Mary L. Gatti, Ordinance Program Manager, for her efforts in the solicitation of assistance in the publication and distribution of our manual;

• American Legal Publishing Corporation, Stephen G. Wolf, President and Joseph P. McDonough, Vice-President, for so graciously funding and managing the publication and distribution of our manual in 1998; and

• The OAMR Procedures Manual Committee for its work in keeping the manual updated.

 City Recorder’s Procedure Manual Committee

Sheila R. Cox, CMC, Chair, -1998
Vicki Luther, CMC, 1999
Sandy Lund, 2000
Catherine L. Jansen, CMC, Chair, 2001-2003
Catherine Wheatley, CMC and Jane McGarvin, CMC, Co-Chair, 2004
Jane McGarvin, CMC, Chair, 2005-2006
Mary Dibble, CMC, Chair, 2007-2008

4.02 Laws Affecting Cities
4.04 Forms of Municipal Government
4.06 Legislative Procedures
4.08 Elections
4.10 City Boundary Changes
4.12 Public Contracting and Purchasing