Oregon Association of Municipal Recorders
Bylaws Committee Work Description

PURPOSE: The purpose of the Bylaws Committee is to review, make recommendations for amendments, and enforce the Bylaws set by the Oregon Association of Municipal Recorders membership.

RESPONSIBILITIES:

A.        Review the Bylaws and guarantee they are being executed properly.

1. The Committee Chair will provide a copy of the current bylaws to each member of the Committee for review.  This will be completed within one month of the newly appointed committee (October).

2. Bylaws Committee members will become familiar with the Bylaws and report to the Chair any suggestions for amendments.

3. The Chair may be asked to provide clarification or interpretations of the Bylaws upon request by OAMR Board members or the general membership.

B.         Review the Bylaws and make recommendations for change to the OAMR Board members at an annual board meeting for approval.

• Proposed amendments may be made by the Bylaws Committee, the OAMR Board, or by the general membership, through a petition process that was developed and approved in 2004 (attached).

a.         Petitions by the general membership must be submitted to the Bylaws Committee Chair not less than 120 days prior to the annual business meeting.

b.         Bylaws Committee recommendations must be presented to the OAMR Board, along with a recommendation, not less than 90 days prior to the annual business meeting.

• Proposed bylaws amendments are drafted by the Bylaws Committee and presented to the Board for their consideration.

 C.        Prepare new Bylaws amendments and present to the OAMR members at the annual business meeting for approval.

• Notice of proposed bylaws amendments must be given by mail at least 20 days prior to the annual business meeting.

•  The Bylaws Committee Chair is responsible for publishing proposed amendments in the summer newsletter, to meet the 20 day requirement.

•  The Bylaws Committee Chair is responsible for presenting the proposed amendments to the membership at the annual business meeting.

•  Prepare approved amendments to Bylaws and Provide to OAMR membership.

          1.         The Committee Chair is responsible for making approved changes to the bylaws after an annual business meeting (October).

            2.         The Committee Chair is responsible to provide updated Bylaws to the OAMR President, who will distribute copies to the Board; submit to the Internet Committee Chair for placement on the website; and submit to Newsletter Chair to be included in the winter newsletter for the membership.

E.         The President shall appoint at least one Past President in good standing with OAMR and a current Executive Board member to serve on the Bylaws Committee.